Every inquiry answered. Every seat booked.
VenueClerk is venue booking software with AI that replies to every inquiry in under a minute, builds the proposal, follows up and answers your phone, for venues that host private events.
Jordan Hale Thu 9:12 pm
Hi, looking for a rehearsal dinner for about 45 on Friday, June 12. Do you have availability and pricing?
- Fri, Jun 12: open
- Fairway Room · seats 60
- $58 / guest
- $1,800 Friday minimum
VenueClerk AI for Maple Hollow Golf Club
Hi Jordan, congratulations! Friday, June 12 is open in our Fairway Room, which seats 60. Rehearsal dinner packages start at $58 per guest, and a $1,800 food and beverage minimum applies on Fridays. I've attached our menu. Would you like to tour this Thursday or Saturday?
Sent AI replied in 0:47
Priya Natarajan Sat 7:03 pm
We're planning a charity outing for 72 players on Monday, Aug 17, with lunch and an awards dinner. What would that cost?
- Mon, Aug 17: open
- Shotgun 10 am
- $89 / player × 72
- $6,408 before tax
VenueClerk AI for Maple Hollow Golf Club
Hi Priya, thanks for thinking of us! Monday, Aug 17 is open for a 10 am shotgun start. Our outing package is $89 per player with golf, cart, range, boxed lunch and a plated awards dinner in the Ballroom, so 72 players comes to $6,408 before tax and service charge. Shall I send the full proposal?
Sent AI replied in 0:52
Marcus Webb Sun 6:41 am
Looking to host our company holiday party, around 120 people, Saturday Dec 12. Do you still have that date?
- Sat, Dec 12: sold
- Offers Dec 11 or Dec 19
- Ballroom · seats 180
- $64 / guest
VenueClerk AI for Maple Hollow Golf Club
Hi Marcus, Saturday, Dec 12 is already booked, but Friday, Dec 11 and Saturday, Dec 19 are open in the Ballroom, which seats 180. Holiday buffet packages start at $64 per guest with a $7,500 minimum on December Saturdays. Should I hold one of those dates for 48 hours?
Sent AI replied in 0:39
From $99 a venue. Unlimited users.
14-day free trial · No credit card · We move your data for free
Running events today at
200+ venues worldwide
Built for venues like yours:
- golf clubs in Detroit
- private dining rooms in Chicago
- wedding venues in Austin
- breweries in Denver
- banquet halls in Nashville
- golf resorts in Scottsdale
- wineries in Portland
- event halls in Atlanta
- independent hotels in Boston
- private dining rooms in Toronto
VenueClerk, by the numbersLive from VenueClerk venues
- Under 1 min
- AI first reply, day or night
- Free
- Data migration from your current software
- Unlimited
- Users on every plan
- 14 days
- Free trial, no credit card
The first venue to reply usually wins the booking.
Reply within an hour and you're nearly 7 times as likely to qualify a lead. Call within 5 minutes and it's 21 times more likely than at 30.
Couples and planners email three or four venues at once. Your reply lands while they're still deciding, or it lands after they've toured someone else.
Saturday, 7 pm. When most of your inquiries arrive, your team is busy running someone else's event. VenueClerk answers anyway.
Sources: Harvard Business Review · MIT / InsideSales Lead Response Management Study
- Your venue with VenueClerk AISat 7:03 pm · replied in 0:52Oct 17 is open, $96 per guest. Tour Thursday or Saturday?Tour booked
- Lakeview ManorSun 11:40 am · 16 hours laterThanks for reaching out! Let me check that date.
- The Granary HallMon 9:15 am · 38 hours laterHi! Are you still looking for a venue?
Meet the coordinator who never clocks out.
VenueClerk AI works from your real menus, spaces, prices, policies and calendar. It never quotes a date you've already sold.
See the AI at work →Reply mode by stage
Follow-ups
Proposal drafts
Suggested add-ons
Voice receptionist
Activity
- 9:14 pm Replied to Hartwell Wedding in 0:47
- 9:20 pm Drafted proposal for Q4 Board Dinner, waiting for approval
- 9:41 pm Answered a call, booked a tour Thu 3 pm
From one email to a priced proposal.
| Celebration dinner · $54 × 60 | $3,240.00 |
| Service charge 20% | $648.00 |
| Sales tax 6% | $194.40 |
| Total | $4,082.40 |
| Deposit due at signing (25%) | $1,020.60 |
AI suggests Dessert station · $7 × 60 = $420
Fits the budget. Saturday minimum for the Fairway Room ($2,500) is met.
Drafted by VenueClerk AI in 0.6s
From inquiry to final payment, in one place.
First, every inquiry lands in one pipeline.
Website form, email, phone and listing sites like The Knot flow into one pipeline. Nothing sits in a personal inbox.
From The Knot, Fri 10:52 pm
Wedding reception, 140 guests, Saturday, September 19. Is the ballroom free?
Pipeline · LeadNewHartwell Wedding · Sat, Sep 19 · 140 guestsBallroomSourceThe KnotThen the AI replies and drafts the quote.
It answers in under a minute with real availability and pricing, then drafts a proposal from your menus. You approve and send, or let the AI send it on its own once you trust it.
Your settings
Ballroom seats 180 · Wedding package $96 per guest · 20% service · 6% tax
Proposal draft · Hartwell WeddingApproval onWedding reception · $96 × 140$13,440.00Service 20% · Tax 6%$3,494.40Total$16,934.40Auto-send for weddingsOffNext, they sign and pay online.
Clients e-sign and pay the deposit by card or ACH. Balances and reminders run themselves.
Client
Opens the proposal link, signs, pays the 25% deposit by ACH.
Payments · Hartwell WeddingDeposit paidDeposit · ACH · Mar 2$4,233.60Balance due Sep 5 · reminder Aug 29$12,700.80Last, the event runs from one record.
BEOs, staff sheets, tasks and guest counts generate from one record. Everyone works from the same version.
BEO · Hartwell Wedding · Sat, Sep 19 · BallroomKitchen viewTime Item Count Notes 5:00 pm Ceremony on the lawn 140 Chairs set by 4:15 5:45 pm Cocktail hour, passed canapés 140 3 servers 7:00 pm Plated dinner: salmon 82, short rib 54, risotto 4 140 4 nut allergies, table 6 9:30 pm Late-night snack station 140 Added by AI suggestion
More AI. Lower price.
Free migration.
| Measure | VenueClerk | Typical venue booking software |
|---|---|---|
| Starting price per venue | $99/mo | Paid plans from $199 to $375/mo |
| AI replies to inquiries | Yes, with autopilot | Email drafting at most |
| AI drafts the full priced proposal | Yes | Menu suggestions at most |
| AI answers your phone 24/7 | Yes | Not listed on public pages |
| Unlimited users | Yes | Usually |
| Free data migration | Yes | Varies |
Based on public pricing and feature pages of leading venue booking platforms, reviewed 3 Nov 2026.
200+ venues. One events platform.
From golf clubs to banquet halls, they host weddings, outings, holiday parties and corporate events, and run every inquiry, proposal and payment through VenueClerk.
| Measure | Before | With VenueClerk |
|---|---|---|
| First reply to an inquiry | Hours | Under a minute |
| Inquiries after hours | Waited until morning | Answered in under a minute |
Wedding inquiries used to sit until someone was off the course or out of the kitchen. Now every one gets a real answer with our dates and prices in under a minute, even on a Saturday night, and we walk into Monday with tours already booked.
Everything after the reply.
Tour the platform →Lead 9 · $38,200
Hartwell Wedding · $16,934
Okafor 50th · $3,980
Proposal 6 · $51,460
Q4 Board Dinner · $2,140
Lakeshore Rotary Outing · $8,544
Contract 4 · $29,900
Delgado Rehearsal · $3,093
Booked 7 · $22,820
Pine Ridge Holiday Party · $9,856
What slow replies are costing you.
Your team can't answer every inquiry the moment it arrives. VenueClerk can, and it suggests upgrades on every proposal. See what that could add to your year.
- First reply, first price. Your proposal is the one every other venue gets compared to.
- Never tired. Saturday night gets the same careful answer as Monday morning.
- Always accurate. Every quote comes from your own prices, menus and minimums.
$304,640
more revenue a year, from 32 extra bookings and upsells on 152 events.
How we did the math
| Inquiries a year60 a month × 12. | 720 |
|---|---|
| Answered too late or missed22.5% of your inquiries, the share you set. | 162 |
| Extra bookings won backNot every late inquiry would have booked, so we count only 1 in 5 (20%). We leave out the other 130. | 32 |
| Revenue from those bookings32 × your $8,000 average event. | $256,000 |
| Revenue from AI upsellsUpgrades add 4% per event, or $320, across 152 events (120 + 32). | $48,640 |
| Added revenue a year | $304,640 |
| VenueClerk Pro + AI Sales Agent, a yearPaid for by your first booking. | $4,176 |
Starting figures are examples, so change them to match your venue. The 20% and 4% are our estimates, not guarantees. The 20% draws on published venue figures: about 1 in 5 qualified inquiries booking, and 60% conversion for replies within 30 minutes against 44% after 24 hours (Western Europe, meeting and event bookings). "First reply, first price" draws on research on first offers in negotiations.
See it on your venue →Questions, answered
What is VenueClerk?
VenueClerk is venue booking and event management software for venues that host private events. It handles inquiries, proposals, e-signatures, payments, calendars and BEOs, with AI that replies to inquiries, builds proposals and answers the phone.
Who is VenueClerk for?
Golf and country clubs, restaurants with private dining, banquet halls, wedding venues, breweries, wineries and hotels worldwide.
How much does VenueClerk cost?
Plans start at $99 per venue per month, with unlimited users and a flat 0.3% fee on card payments. AI add-ons start at $79 a month.
How is VenueClerk different from other venue booking software?
VenueClerk starts at $99 per venue, below the $199 to $375 starting prices of leading paid platforms, includes unlimited users and free migration, and has AI that drafts full proposals and answers phone calls.
How long does it take to switch?
Most venues are live within 3 to 5 days, and new venues starting from scratch take the same. We migrate your events, contacts and menus for free.
Fill more seats this season.
See VenueClerk run on your own menus and spaces. 20 minutes, no slides.