One record for every event, from first email to final toast.

Pipeline, inbox, proposals, contracts, payments, calendar, BEOs and reports, all in one place.

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An events team reviewing the week's bookings together

Everything your events team runs on.

See every booking and every dollar.

Every event moves through clear stages, with live totals so you know what's coming in this month and next.

Stages from Lead to Completed
Totals per stage
Filter by owner, space or event type

Pipeline · NovemberOwner: all · Space: all

Lead · 9 events$38,200

Proposal · 6 events$51,460

Contract · 4 events$29,900

Booked · 7 events$22,820

Total pipeline$142,380

Every email, filed to the right event.

Your whole team works from one inbox, so no inquiry waits on one person's vacation.

Threads attached to events
Scheduled sends
Templates that fill in names, dates and prices

Inbox · Team3 unread

Hartwell Wedding · Final menu choices attached8:02 am

Q4 Board Dinner · Can we add 4 guests?Yesterday

Okafor 50th · Scheduled: balance reminderFri 9:00 am

Proposals in minutes, not an afternoon.

Build from your menus and packages. Taxes, service charges, F&B minimums and deposits calculate themselves.

Per-person, per-hour and flat pricing
Multi-day events and sessions
Branded, mobile-friendly client view

Proposal · Delgado Rehearsal · 40 guestsDraft

Rehearsal dinner · $58 × 40$2,320.00

Bartender · 3 hours × $45$135.00

Service 20% · Tax 6%$638.30

Total$3,093.30

Friday minimum $1,800Met

Signed without the printer.

Clients review, sign and pay in one link. Add a venue countersignature when your policy requires one.

Built-in e-signature with audit trail
Your venue policies attached
Lock changes before the event

Contract · Hartwell WeddingSigned

Viewed by clientMar 2, 7:41 pm

Signed by Alex HartwellMar 2, 7:58 pm

Countersigned by venueMar 3, 9:12 am

Changes locked14 days before event

Get paid on time without chasing.

Deposits and balances by card or ACH through Stripe, with automatic reminders.

Deposit schedules
Automatic balance reminders
Refunds and payment history per event

A couple signing their event contract on a phone

Deposit paidACH

$2,400.00Brennan Retirement Dinner

No more double bookings.

Every space by month, week or day, with conflict checks and buffer times built in.

Holds, tours and rehearsals
Parent spaces like a full buyout block their rooms
Google Calendar sync

Week of Sep 144 spaces

BallroomSat · Hartwell Wedding · 4:00–11:30 pm

Fairway RoomFri · Delgado Rehearsal · 6:00–9:00 pm

VerandaThu · Tour hold · 3:00 pm

Full buyoutSat blocked by Ballroom

Let smaller parties book themselves.

Guests pick a space, date and menu online. You accept or decline within your own time window.

Per-space on/off
Your own acceptance window
Deposits taken at booking

Express Book requestAccept within 24 h

Fairway Room · Sun, Oct 4 · 18 guestsBrunch menu

Deposit held$250.00

One record, every document.

Banquet event orders, staff sheets, invoices and guest menus generate from the event and stay current when details change.

Kitchen view without prices
Numbered invoices
Your own document templates

A chef reading the event order before service

BEO · Okafor 50thUpdated

Guest count58 (was 52)

Staff sheet3 servers, 1 bartender

Kitchen copyPrices hidden

Nothing falls through the cracks.

Final headcount requests, menu deadlines and balance reminders go out on schedule, every time.

Automatic task creation
Reminder emails by event type
Post-event thank-you and review request

Automations · Weddings4 active

Menu choices due30 days before

Balance reminder21 days before

Final headcount request14 days before

Thank-you and review request2 days after

Turn your website into a booking engine.

A branded inquiry form for your site that drops every lead straight into your pipeline.

Embed or link
QR code for print
Source and campaign tracking

Plan your event at Maple Hollow

Event typeWedding

DateSat, Sep 19

Guests140

SourceInstagram · fall-weddings campaign

Know what's working.

Revenue, conversion rate, response time and lead sources, measured against your monthly goals.

Forecast by stage
Lost-reason analysis
Export to CSV

October against goalGoal $48,000

Booked$39,840

Forecast$51,200

Top lost reasonDate unavailable · 38%

Built for one venue or a group.

Unlimited users with roles, and one view across every location.

Unlimited users on every plan
Roles and permissions
Shared templates across venues

Team · 2 venuesUnlimited users

Dana R. · Director of EventsAdmin · both venues

Luis M. · Sales ManagerSales · Maple Hollow

KitchenBEOs only, no prices

Works with the tools you already use.

VenueClerk connects to the software your venue already runs on.

Payments and accounting

Stripe
QuickBooks Online
Xero

Email and calendar

Gmail
Microsoft Outlook
Google Calendar

Point of sale

Toast
Square
Oracle MICROS

Marketing and CRM

Mailchimp
Constant Contact
HubSpot

Listing sites

The Knot
WeddingWire
Zola

Team and automation

Zapier
Slack
7shifts

See it with your own menus.

We load your real spaces and packages and build your next proposal on the call.