The events coordinator who never clocks out.
VenueClerk AI answers inquiries in under a minute, builds the proposal, follows up until they sign and picks up the phone when you can't. Every answer comes from your real menus, prices and calendar.
VenueClerk AI, by the numbersVenueClerk AI, live
- Under 1 min
- AI first reply, day or night
- 24/7
- Phone answering with the AI receptionist
- 3 modes
- Draft, send when confident or autopilot, per stage
- Every action
- The AI takes is logged for your team
Reply in 60 seconds, even at midnight.
A new inquiry arrives. VenueClerk AI checks the date against your calendar, matches a space to the guest count, quotes your real pricing and suggests a tour. Then it sends, or waits for your OK.
You control it: choose per stage between draft only, send when confident, or full autopilot.
Jordan Hale Thu 9:12 pm
Hi, looking for a rehearsal dinner for about 45 on Friday, June 12. Do you have availability and pricing?
- Fri, Jun 12: open
- Fairway Room · seats 60
- $58 / guest
- $1,800 Friday minimum
VenueClerk AI for Maple Hollow Golf Club
Hi Jordan, congratulations! Friday, June 12 is open in our Fairway Room, which seats 60. Rehearsal dinner packages start at $58 per guest, and a $1,800 food and beverage minimum applies on Fridays. I've attached our menu. Would you like to tour this Thursday or Saturday?
Sent AI replied in 0:47
Priya Natarajan Sat 7:03 pm
We're planning a charity outing for 72 players on Monday, Aug 17, with lunch and an awards dinner. What would that cost?
- Mon, Aug 17: open
- Shotgun 10 am
- $89 / player × 72
- $6,408 before tax
VenueClerk AI for Maple Hollow Golf Club
Hi Priya, thanks for thinking of us! Monday, Aug 17 is open for a 10 am shotgun start. Our outing package is $89 per player with golf, cart, range, boxed lunch and a plated awards dinner in the Ballroom, so 72 players comes to $6,408 before tax and service charge. Shall I send the full proposal?
Sent AI replied in 0:52
Marcus Webb Sun 6:41 am
Looking to host our company holiday party, around 120 people, Saturday Dec 12. Do you still have that date?
- Sat, Dec 12: sold
- Offers Dec 11 or Dec 19
- Ballroom · seats 180
- $64 / guest
VenueClerk AI for Maple Hollow Golf Club
Hi Marcus, Saturday, Dec 12 is already booked, but Friday, Dec 11 and Saturday, Dec 19 are open in the Ballroom, which seats 180. Holiday buffet packages start at $64 per guest with a $7,500 minimum on December Saturdays. Should I hold one of those dates for 48 hours?
Sent AI replied in 0:39
From one email to a priced proposal.
| Celebration dinner · $54 × 60 | $3,240.00 |
| Service charge 20% | $648.00 |
| Sales tax 6% | $194.40 |
| Total | $4,082.40 |
| Deposit due at signing (25%) | $1,020.60 |
AI suggests Dessert station · $7 × 60 = $420
Fits the budget. Saturday minimum for the Fairway Room ($2,500) is met.
Drafted by VenueClerk AI in 0.6s
You control it: proposals wait for your approval by default. Turn on auto-send per event type when you're ready.
Building a proposal: about 45 minutes by hand → about 2 minutes to review an AI draft (estimate).
Fully automated AI proposals with upsells are also available: the AI builds the proposal, adds suggested upgrades and sends it for the event types you choose.
Suggest what your past clients actually bought.
VenueClerk looks at your own booking history and suggests add-ons that fit this event, like a late-night snack station for a wedding or a hosted bar upgrade for a corporate dinner.
You control it: you choose which items can be suggested and to whom.
At our live venues, 40–50% of bookings take an AI-suggested upsell, adding 15–20% to the value of those bookings. Results vary by venue.
Added to 62% of your fall weddings$9 × 140 = $1,260
Added to 41% of weddings over 120 guests$14 × 140 = $1,960
Off: not offered for this spaceHidden
No lead lost to silence.
When a proposal goes unopened, the AI sends a short, personal nudge. Leads that went cold get a seasonal check-in. Last year's holiday party gets a rebooking invitation in September.
You control it: set how many follow-ups, how far apart, and when to stop.
- Oct 2Proposal sent · Okafor 50th
- Oct 4Not opened. AI nudge: "Hi Ada, just checking the proposal reached you. Happy to adjust the menu."
- Oct 6Opened twice. AI nudge offers a call on Thursday.
- Oct 7Signed · deposit paid $995.00 · sequence stopped
- Sep 8, next yearScheduled: rebooking invitation
Never miss another booking call.
Your phone rings during a Saturday wedding. VenueClerk answers in your venue's name, checks real availability, collects the date, guest count and budget, books a tour on your calendar and logs the lead with a full transcript.
You control it: transfer to a person for any topic you choose. Callers can always ask for a human.
AI Thanks for calling Maple Hollow Golf Club, this is the events line. How can I help?
Caller Hi, do you have anything in May for about a hundred people? It's a fiftieth anniversary.
AI Congratulations! Saturday, May 16 and Saturday, May 30 are open in the Ballroom, which seats 180. Anniversary dinners start at $68 a guest. Would you like to see the room?
Caller Yes, Thursday afternoon?
AI Thursday at 3 pm is booked for you. I've sent the details by text.
Also included.
- Website and text chat.
- Answers guest questions from your menus and policies and starts a booking.
- Catch-me-up summaries.
- One paragraph on where any event stands.
- Ask your data.
- "Which lead source booked the most weddings this year?" answered in plain English.
Smart enough to help. Built to stay in your lane.
- Only your facts.
- Prices, dates and policies come from your VenueClerk settings. If the AI doesn't know, it says so and flags a person.
- You approve what matters.
- Bookings, discounts and contract changes always need a person, unless you change that.
- Every action logged.
- See exactly what the AI sent, said and booked, and when.
- Your data stays yours.
- Your menus, prices and client records belong to you. The AI uses them to work for your venue, and you can export your reports.
AI questions
Does VenueClerk AI send emails without my approval?
Only if you turn that on. You choose draft-only, send-when-confident or full autopilot for each pipeline stage.
Can the AI quote the wrong price?
The AI quotes only from the prices, menus and minimums in your VenueClerk settings. When something isn't covered, it hands the inquiry to your team.
What does the AI Voice Receptionist cost?
$99 per venue per month plus usage. See Pricing for details.
Is the AI included in every plan?
AI reply drafts are included in every plan. Autopilot, proposals, follow-ups, phone and chat are add-ons.
Send it a real inquiry.
In your demo, email your venue a question and watch VenueClerk answer it.